Where is the role I asked for?
Each hiring request shows its stage, the next step, who owns it and the target start. Shortlisted candidates appear when you take part in selection.
Next step: your interview
Every open item has an owner.
Optimus Workforce is the workspace every new Managed and Transition Pod runs on. Your team sees who is on the pod, what needs you, and what Optimus is moving forward, without waiting for an email.
Included with every new pod.Built in-house by Optimus. Screens on this page come from illustrative demo accounts; names, companies and dates are fictional apart from our named account contact.
You
Optimus
- Daily priorities and workflow instructions: you
- System access and client policies: you
- Supervision, QA and coaching: Optimus
- Performance management: Optimus
- Recruiting and replacements: Optimus
- Payroll and employer obligations: Optimus
- Attendance and leave administration: Optimus
The whole account on one screen.
The overview answers the four questions clients ask most, before they have to ask them.
- Who is on your team
- Each person, their role, schedule and status today.
- What needs you
- Interviews, approvals and launch tasks waiting on your side.
- What Optimus is moving
- Hiring, onboarding, requests and replacements in progress.
- Who is accountable
- Your named Optimus contact, one click away.
Answers, not status emails.
Each screen shows where the work stands and whose move it is.
You
When does the new hire start?
Onboarding runs as a checklist from selection to launch. Tasks that need your systems or approvals are marked for your team.
Two launch tasks waiting on you
Optimus
Who is on my team today?
Every assigned person with their role, schedule, start date and current status, including anyone being replaced.
Kept current by Optimus
Someone resigned. Now what?
A replacement opens as a tracked case with its stage and the coverage in place until the new person starts.
Handled by Optimus
The split follows your pod model.
Workforce shows each account the responsibility boundary written into its proposal.
| Responsibility | Managed Pod | Transition Pod |
|---|---|---|
| Recruiting and replacement hiring | Optimus | Optimus |
| Employment contracts, payroll and Colombian employer obligations | Optimus | Optimus |
| Attendance, leave and personnel administration | Optimus | Optimus |
| Workforce reporting | Optimus | Optimus |
| Named supervisor, quality assurance and coaching | Optimus | You |
| Weekly operational visibility and monthly review | Optimus | Not included |
| Training, SOPs and scheduling coordination | Defined together | You |
| Daily priorities and workflow instructions | You | You |
| System access, permissions and client policies | You | You |
The final split for each account is documented in its proposal and operating plan.
A Note from Our Founder
When a company hands part of its operation to an outside team, the hardest question is rarely the price.
It is: Who is doing what right now, and what do you need from me?
I built Optimus Workforce around a simple idea: outsourcing should never mean losing visibility or control.
The responsibilities we agree to in each proposal become the rules the workspace runs on. If something requires your attention, you will see it. If it is our responsibility, you can see us moving it forward.
No chasing emails. No wondering who owns the next step. No black box between your company and ours.
Run a BPO or workforce company?
Optimus Workforce is available to a small number of launch partners as a white-label workforce platform, under their own brand.
See your account before you sign.
In a 30-minute walkthrough we show the workspace for the pod model you are considering and how your responsibilities would appear in it.
All screens show illustrative demo accounts. Names, companies, people and dates are fictional, except the named Optimus account contact.